How to find your ideal order quantity…

How to find your ideal order quantity...This is one of the biggest questions to consider when you are purchasing promotional products, “What is the ideal order quantity?” It is a difficult question for anybody to answer. But this article will try and help you to identify your ideal with some handy tips and simple questions.

The first thing that should come to mind is “How many do I need?” This is one of the vital questions that needs to be answered closer to the start of the process.
But before you can work out how many you need there are a few more questions you need to ask. Below are some examples:

Is it for an exhibition or event?

If you are going to be using your promotional products at an event, then you would need to know the rough numbers of people that are going to be attending. Without these numbers you are essentially going into the event blind. You never want to be guessing at the number of people or you may under or over order, both of which could be avoided.
With having the numbers then comes into play what the minimum order quantity is from your promotional products supplier. Here at Promo Parrot you are able to see the minimum order quantity on every product page.

Promotional products being used at an eventAre they for the office?

More times than not, people are looking for products to have in their office. With this comes a number of questions to help you work out how many you need to order. If there are 20 people in your office, you will need at least 20 units. However, do you order your products more than once a year? As if you do, it will be worth ordering all your products for the year. This allows for you to benefit from the economies of scale, as the more you buy the cheaper the unit cost becomes.

Promotional products in the officeAlso, if you are going to have them in the office but give them away to those that come in to visit you, then you are going to need more than 20. In this case, you would need to assess how many people are going to be visiting your office. Sometimes, it may be worth ordering a few extra just in case you get a few last-minute visits.

If you are an established brand, or trying to become one, keeping all your branding the same throughout all of your promotions. This allows for you to create one recognisable brand that is running multiple campaigns. If you are not planning to change the branding for a long time, then you might be able to order a larger quantity that will last a long time but be very cost-effective in the long run.

Some events just pop up out of nowhere! All lead times vary depending on the number of colours that you are looking to print on your items as well as the detail involved in the artwork. It can be hard to find promotional items at such short notice; however, you can combat this by purchasing larger quantities. If you order larger quantities, then you are able to reserve some of the products, so you always have some to hand for any events that just spring up.

So… What quantity should I order?

After reading this article, you will be able to make a better decision about how many products you should order. Just as a reminder here are a few hints:
• The number of people
• What are the products for?
• How often do you buy them?
• Are you going to be changing you branding in the near future?
Those are the 4 tips that will help you to make a very informed decision about what your ideal order quantity is.

Our standard minimum order quantities

Throughout our online store we have all of our minimum order quantities displayed in every products information. This allows for all of our customers to see what quantity must be ordered if they would like that product.

The minimum order quantity on the majority of our Promotional Mugs is 72, the reasoning behind this is that all of our mugs are packaged in boxes of 36 but 72 mugs need to be printed to make it viable to run the necessary machinery.

Promotional Mugs. Standard Minimum Order Quantity: 72The minimum order quantity on the majority of our Printed Tote Bags is 100. This is as the machinery could cost too much to run if we were printing less than this. Also, this makes it easier for them to be packaged up and sent out to you!

The minimum order quantity on the majority of our Printed Pens is 500. This helps for us to give all of our customers the lowest possible price. The cost of running the machinery is kept to a minimum and it allows for us to easily package up the pens and get them delivered to you as soon as possible.For more information about our promotional products or for a quote don’t hesitate to contact us. Call us on 0113 3221010 or email

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Josh Milner

About Josh Milner

I am the digital marketing apprentice at Promo Parrot. I post to all the company social medias, where all the photos of all the promotional merchandise are posted. I also edit the company website to ensure that all errors and issues are resolved. The website is also under constant change to make it look as professional as possible, that also falls to me. My apprenticeship covers both digital marketing and webpage maintenance.
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